Compilation - General
| Purpose | Categories of personal data | Legal basis | Retention period |
|---|---|---|---|
| In order to be able to send you newsletters | Consent | Until you unsubscribe | |
| To be able to contact and communicate with you at your shown interest and on questions submitted through the general interest form | Name Position / Title Company Country Telephone number Message | Consent | During the case management, and thereafter if you are registered as a customer or supplier to Ecolean |
| To be able to contact and communicate with you after an expression of interest at a trade fair or event | Name Position / Title Company Country Telephone number (Business card information) | Balancing test | As long as the personal data is of relevance and you have not refused our processing |
| To be able to facilitate customer support and manage your registered issues or questions | Email Name Other personal data which you might provide with such contact | Balancing test | During the management of the case |
| To be able to facilitate your questions and correspondence through e-mail to Ecolean's employees | E-mail Name Other personal data which you might provide at such contact | Balancing test | During the management of the case |
| To invite you to events | Name Company Allergies (in some cases) | Conscent Legal obligation | Up until the event, and thereafter by the financial department up to seven years pursuant to a legal obligation (the Swedish Accounting Act) |
| To conduct market analysis | IP-address Country | Conscent | As long as the personal data is of relevance, legal conscent has been given, and you have not refused the processing |
| To conduct market surveys | Conscent | As long as the personal data is of relevance, legal consent has been given, and you have not refused the processing | |
| At usage of the website in order to able to follow how the website is used by interested persons | IP-address Cookies | Conscent | As long as the personal data is of relevance and legal conscent has been given |
Compilation - Customers
| Purpose | Categories of personal data | Legal basis | Retention period |
|---|---|---|---|
| To register you as the customer’s contact person | Name Position Company Telephone number Country Language | Balancing test | As long as you hold the specific position which is of relevance for the communication, or as long as the agreement is valid |
| To communicate with you regarding the agreement | Name Telephone number Country Language | Fulfilment of the agreement Balancing test | As long as you hold the specific position which is of relevance for the communication, or as long as the agreement is valid Your personal data will be stored as long as needed if it is needed as proof during the guarantee period of the agreement, or as long as a claim can be filed under the agreement |
| To be able to facilitate customer support and manage your registered issues or questions | Name Company Telephone number Country Language | Fulfilment of the agreement Balancing test | As long as you hold the specific position which is of relevance for the communication, or as long as the agreement is valid Your details may be saved in case it may be required as proof during the guarantee period for the agreement |
| To execute and send invoices on which you are reference person | Name Company Telephone number | Fulfilment of the agreement Balancing test Legal obligation | As long as you hold the specific position which is of relevance for the communication, or as long as the agreement is valid Your details may be saved in the event it may be needed as proof during the guarantee period for the agreement, or as long as a claim can be filed under the agreement Further, your personal data may be stored up to seven years due to a legal obligation (the Swedish Accounting Act) |
| To send invites to events | Name Position Company | Balancing test Legal obligation | Up until the event, and thereafter by the financial department up to seven years due to a legal obligation (the Swedish Accounting Act) |
| To conduct market surveys, e.g. examine the customer satisfaction | Balancing test | As long as the personal data is of relevance and you have not refused the processing | |
| To be able to send invoices to sole proprietors | Personal identity number | Conscent | During the time our customer relationship is ongoing and in accordance with applicable statute of limitations rules |
Compilation - Suppliers
| Purpose | Categories of personal data | Legal basis | Retention period |
|---|---|---|---|
| To register you as the supplier’s contact person | Name Position Company Telephone number Country Language | Balancing test | As long as you hold the specific position which is of relevance for the communication, or as long as the agreement is valid |
| To communicate with you regarding the agreement | Name Telephone number Country Language | Fulfilment of the agreement Balancing test | As long as you hold the specific position which is of relevance for the communication, or as long as the agreement is valid Your personal data will be stored as long as needed if it is needed as proof during the guarantee period of the agreement, or as long as a claim can be filed under the agreement |
| To be able to facilitate customer support and manage your registered issue and questions | Name Company Telephone number Country Language | Fulfilment of the agreement Balancing test | As long as you hold the specific position which is of relevance for the communication, or as long as the agreement is valid Your details may be saved in case it is required as proof during the guarantee period for the agreement |
| To execute and send invoices on which you are reference person | Name Company Telephone number | Fulfilment of the agreement Balancing test Legal obligation | As long as you hold the specific position which is of relevance for the communication, or as long as the agreement is valid Your details may be saved in the event it is needed as proof during the guarantee period for the agreement, or as long as a claim can be filed under the agreement Further, your personal data may be stored up to seven years due to a legal obligation (the Swedish Accounting Act) |
| To send invites to events | Name Position Company | Balancing test Legal obligation | Until the event, thereafter by the financial department due to legal obligations regarding archiving (the Swedish Accounting Act) |
| To conduct market surveys, e.g. examine the customer satisfaction | Balancing test | As long as the personal data is of relevance and you have not refused the processing | |
| To be able to send invoices to sole proprietors | Personal identity number | Conscent | During the time our customer relationship is ongoing and in accordance with applicable statute of limitations rules |